INVOIC
Σύντομη απάντηση
The EDIFACT commercial invoice message - exchanged directly between supplier and customer (different from the fiscal e-Invoice).
Βασικά συμπεράσματα
- INVOIC = B2B, direct supplier↔retailer exchange, EDIFACT/EANCOM standard, validation via VAN
- e-Invoice (Romanian SPV, Italian FatturaPA, etc.) = mandatory state portal, XML UBL 2.1, fiscal validation
Definition
INVOIC is the EDIFACT message used to electronically transmit the commercial invoice between supplier and customer. Contains: header (issuer, beneficiary, number, date, due date), lines (GTIN, quantity, price, VAT), totals, payment.
INVOIC vs e-Invoice (state portals)
- INVOIC = B2B, direct supplier↔retailer exchange, EDIFACT/EANCOM standard, validation via VAN
- e-Invoice (Romanian SPV, Italian FatturaPA, etc.) = mandatory state portal, XML UBL 2.1, fiscal validation
Professional companies run both in parallel: INVOIC for automatic retailer reconciliation, e-Invoice for the fiscal obligation. CRMconnect generates both from a single source.
Typical content
- BGM: document type, invoice number, function (original/credit/cancel)
- DTM: issue date, due date, delivery date
- NAD+SU / NAD+BY / NAD+IV / NAD+DP: parties (supplier, buyer, invoicee, delivery)
- LIN + QTY + PRI + TAX: lines with quantity, price, VAT
- MOA: totals (subtotal, VAT, grand total)
- RFF: references to ORDERS and DESADV
Why DESADV correlation matters
Modern retailers auto-reconcile 3-way: ORDERS (what we ordered) ↔ DESADV (what you shipped) ↔ INVOIC (what you invoice). Any discrepancy blocks payment. INVOIC without DESADV reference = rejected invoice.
Ενημέρωση:
Συχνές ερωτήσεις
Do I still need a PDF if I run INVOIC?+
For the B2B relationship, no - EDIFACT INVOIC is a fully accepted document. For internal archive and auditors, many companies still keep a PDF generated from the INVOIC.
How do I handle credit notes?+
Emit a new INVOIC with function code 384 (credit note) referencing the original invoice via RFF.
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Σχετικοί όροι
EDI (Electronic Data Interchange)
Structured exchange of commercial documents between B2B partners, without emails or manual data entry.
LogisticsASN / DESADV (Advance Shipping Notice)
EDI shipping notice sent before goods physically arrive at the retailer - describes pallet, batch, quantity.
ΛειτουργίεςOrder-to-Cash (O2C)
The end-to-end cycle from order receipt to invoice payment. A key cash-flow health indicator.
ΟικονομικάDSO (Days Sales Outstanding)
Average number of days from invoice issue to cash collection. Key cash-flow indicator.