NIR / Goods Receipt Note (GRN)

Σύντομη απάντηση

Internal document confirming the physical receipt of goods in the warehouse - the pivot between supplier delivery note and invoice.

Βασικά συμπεράσματα

Time: 15-45 min/receipt × 20-100 receipts/day
Errors: 2-5% undetected discrepancies, found at stock count
Invoice delay: supplier invoices sit unposted for 3-10 days, killing cash discounts
Disputes: incorrect ASN + paper GRN = long supplier disputes

Definition

NIR (Romanian Notă de Intrare-Recepție, equivalent to a Goods Receipt Note / GRN) is the internal document issued at physical receipt of goods in your own warehouse. It contains: supplier, accompanying document (delivery note/invoice), items, received vs. documented quantities, batch, expiry date, unit price, value, observations (shortages, excesses, damages).

Legal & fiscal role

The GRN is the pivot between the supplier delivery note / invoice and stock posting. Without a GRN signed by the warehouse keeper and approved by the receiving committee, the goods cannot be legally sold nor recorded in accounting.

Typical problems of manual GRNs

Time: 15-45 min/receipt × 20-100 receipts/day

Errors: 2-5% undetected discrepancies, found at stock count

Invoice delay: supplier invoices sit unposted for 3-10 days, killing cash discounts

Disputes: incorrect ASN + paper GRN = long supplier disputes

Digital GRN in CRMconnect

Item & batch barcode / QR scanning at receipt

Automatic comparison against ASN (DESADV) received via EDI

On-the-spot discrepancy detection, photo evidence of damages

Digital signature of warehouse keeper + committee approval

Instant sync into the ERP (Charisma, Senior, WinMentor, SAP B1)

Best practices

Receive against ASN, not paper delivery note

Predefined quantity tolerance per item category

Mandatory photo above a discrepancy threshold

Automatic invoice block if GRN has unresolved discrepancies

Πραγματικό παράδειγμα

An appliances distributor processed 60-80 receipts/day with 3 warehouse keepers. After WMS with digital GRN + ASN: 130 receipts/day with 2 keepers, errors under 0.4%, recovered cash discounts of ~€14,000/year.

Ενημέρωση: 2026-07-17

Συχνές ερωτήσεις

Is the GRN/NIR legally mandatory?+

In Romania, yes - under OMFP 2861/2009, NIR is the justification document for any stock posting. Missing GRN = fiscal violation. Similar requirements exist across the EU.

Can I issue a GRN without an invoice?+

Yes, based on the delivery note or ASN. The invoice is later matched against the already-issued GRN.

Who signs the GRN?+

At minimum the warehouse keeper; for goods above an internal value threshold, the receiving committee (3 members).

Πού ταιριάζει το CRMconnect

Software WMS Conectori ERP

Θέλετε να δείτε το CRMconnect σε λειτουργία;

Εξατομικευμένο demo σε 30 λεπτά, χωρίς κάρτα, χωρίς δέσμευση.