Understanding EDI with Kaufland and the document exchange process
EDI with Kaufland means commercial documents flow automatically between the supplier's system and the retailer's system in a structured format: the retailer's order, order confirmation, dispatch advice with pallet identification, and the invoice. Without EDI, these documents must be manually re-entered into a portal.
A retail chain does not wait for a PDF via email. The order is triggered automatically from their system, and the supplier must respond with structured documents within the contractual deadlines. Delays or errors in dispatch advice lead directly to penalties and rejected deliveries at the loading dock.
CRMconnect features native EDI workflows for major retail chains across the EU, including Kaufland, Lidl, Auchan, Carrefour, Metro, and REWE. Orders enter directly as sales documents, while dispatch advice and invoices are sent from the same unified interface.
Step by step
- 1
Retailer requirements. You receive technical specifications and GLN location codes for each delivery point.
- 2
Item mapping. Your internal codes are linked to EAN codes and the items listed in the retailer's master data.
- 3
Environment testing. Trial documents are sent until the structure is validated and accepted without errors.
- 4
Production rollout. Live orders are imported automatically, with dispatch advice and invoices sent through the same integrated workflow.
Common documents in a retail EDI workflow
| Document | Direction | Contents |
|---|---|---|
| Purchase Order (ORDERS) | Retailer to supplier | Items, quantities, store or warehouse, delivery date |
| Order Response (ORDRSP) | Supplier to retailer | Confirmation of full, partial, or zero delivery |
| Dispatch Advice (DESADV) | Supplier to retailer | Pallet structure, batch numbers, SSCC codes |
| Invoice (INVOIC) | Supplier to retailer | Values, discounts, order reference |
| Price Catalogue (PRICAT) | Supplier to retailer | Contracted items and pricing |
Frequently asked questions
Do I need a separate EDI provider?
No. The EDI workflow is native to the platform, not a connector purchased from a third party.
What about orders from other chains?
Workflows are ready for major international retailers, and new ones are added based on their specific requirements.
What is the measurable benefit for the supplier?
It eliminates manual order entry and dispatch errors, the two most frequent causes of penalties during reception.
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Ultima actualizare: 2026-09-05