Trial balance (Romania)
Quick answer
Monthly accounting summary that confirms debits equal credits and feeds every Romanian tax filing (D300, D394, D112, SAF-T).
Key takeaways
- All legal entities keeping double-entry bookkeeping
- Generated monthly, by the 25th of the following month (alongside D300/D394)
- Kept for 10 years under the Romanian Accounting Law 82/1991
What the trial balance is
The trial balance is the monthly accounting summary that lists every account in the chart of accounts with its opening balance, period movements (debit + credit) and closing balance. Its double role: (1) prove the arithmetic - total debits must equal total credits; (2) be the source for the VAT return (D300), recapitulative (D394), payroll declaration (D112), SAF-T and the annual balance sheet.
Who prepares it and when
- All legal entities keeping double-entry bookkeeping
- Generated monthly, by the 25th of the following month (alongside D300/D394)
- Kept for 10 years under the Romanian Accounting Law 82/1991
Common types
- Standard trial balance - sub-account level with opening/closing balances
- Sum-and-balance trial - adds year-to-date cumulative movements
- Per cost center / project / branch - for management reporting
How it is produced in common tools
- Saga C / Saga Soft → *Reports → Trial balance → A4 layout* (PDF/Excel export)
- SmartBill / Oblio → *Accounting reports* section (in packages that include accounting)
- WinMentor / NexusERP → accounting module, monthly batch run
Common mistakes
1. "Trial balance does not match D300" - happens when the balance is generated before month-end VAT closing entries. Run the *VAT closing* posting first.
2. "Open balances on 473 / 471" - transit accounts should close to zero at month-end. A balance on 473 means unposted invoices; a balance on 471 means unsettled advances.
3. "ERP balance differs from accounting software balance" - without automatic ERP ↔ accounting sync, balances drift by 1-3%, breaking the D394 cross-check.
Where CRMconnect fits
CRMconnect does not replace Saga, SmartBill or Oblio - your accounting tool stays the source of truth for the trial balance. CRMconnect extracts operational invoices (from OMS, WMS, EDI, e-commerce) and pushes them automatically into your ERP / accounting tool so the trial balance is complete and correct on first run. Your accountant keeps Saga; you save 8 hours/month of manual entry.
Real-world example
An FMCG distributor with 1,200 B2B invoices/month ran accounting in Saga C. Before CRMconnect, the accountant manually entered invoices from email, retailer portals and marketplaces for 4-6 hours a day. The trial balance closed on the 20th. After API integration CRMconnect ↔ Saga, invoices flow in within 2 hours of issue. The balance now closes on the 5th, with 0 missing invoices.
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Frequently asked
What is the difference between trial balance and balance sheet?+
**Trial balance** is monthly and lists balances on every account (control tool). **Balance sheet** is annual (31 December) and groups balances into Assets / Liabilities (statutory filing at the Romanian Trade Registry).
Can I keep the trial balance in Excel instead of Saga?+
Technically yes, but not advisable above ~100 transactions/month. Formula errors, file-loss risk and lack of audit trail make it unfeasible at volume. Saga, SmartBill, Oblio or any ERP produce the balance automatically.
How do I verify my trial balance is correct?+
**Total debit = Total credit** on the last line. Transit accounts (471, 473, 408, 418) should be ~0. VAT accounts (4423/4424) must match the D300 return.
Does CRMconnect produce the trial balance for me?+
No. The balance remains the responsibility of your accounting tool (Saga, SmartBill, Oblio, WinMentor). CRMconnect guarantees that **every operational invoice** lands in that tool complete and on time, so the balance is correct without manual work.
Where CRMconnect fits
Related terms
General journal (Romania)
Mandatory Romanian accounting register listing every economic transaction chronologically - the foundation of double-entry bookkeeping.
FinanceSales journal (Romania)
Mandatory accounting register listing every issued invoice chronologically, with VAT base and output VAT - the primary source for D300 and D394.
FinancePurchases journal (Romania)
Mandatory Romanian accounting register listing every supplier invoice received, with deductible VAT - the primary source for recoverable VAT through D300.