quoting software

Quoting software: accurate quotes, sent the same day

In short

A professional quoting software generates offers from your product catalogue and pricing rules, not from copied Word documents. The result: accurate pricing every time, discounts within approved limits, quotes sent in minutes, and automated follow-ups until a response is received.

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Who searches for this and why

Someone searching for 'quoting software' has a concrete problem: quotes are done manually in Word or Excel, taking too long, containing pricing errors, and leaving no visibility on how many were sent or which received a response.

What "Quoting software"

Quoting software is an application that generates commercial offers based on a master product and service catalogue and client-specific pricing rules, automatically applying permitted discounts and maintaining a history of all sent versions.

1

Why quoting in Word costs more than it seems

The loss is not just the drafting time, but the margin lost in untracked discounts and orders missed because the quote was sent three days late.

  • Prices copied from old quotes with outdated values.
  • Discounts granted without approval, invisible in reporting.
  • Zero visibility on how many quotes are pending or their total value.
  • The actual version sent to the client cannot be reconstructed or audited.
2

What a controlled quoting workflow looks like

Every step is verifiable, and the quote remains linked to the opportunity and, subsequently, the order.

  • Select products from the live catalogue with real-time stock and pricing.
  • The system applies the client's price list and discount limits automatically.
  • Above specific thresholds, the quote enters an approval flow for managers.
  • Quotes are sent as branded PDFs and tracked when opened by the client.
  • Upon acceptance, it converts to an order without re-entering any data.
3

What to measure after the first 60 days

The average time from request to sent quote, the acceptance rate per agent and category, the average discount granted versus the approved grid, and the value of quotes left without a response. These metrics show if the process has actually improved.

Flow demo · free

See the quoting flow, step by step

The CRMconnect operational flows show exactly how the document travels: request, quote, discount approval, order, delivery, invoice, e-Invoice.

  • Every step, with what happens automatically
  • The approval points and who decides
  • The link to stock, balance and the ERP
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Frequently asked questions

Questions about quoting software

Topic pillar

Quoting, Pricing and CPQ

From Word-based quotes to a controlled process: price lists, approved discounts, and quote-to-order automation.

See the whole pillar: Quoting, Pricing and CPQ

Want to see how this looks on your process?

30 minutes, no product pitch: we map your current flow and show you in writing what can be automated on top of the systems you already run.