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Finance

Journal entry (accounting note)

Quick answer

The record of an economic transaction on accounts (debit = credit), the base unit of double-entry bookkeeping.

Key takeaways

  • Date of the transaction
  • Supporting document (invoice no. X)
  • Debit account and credit account
  • Amount (equal on debit and credit)
  • Description of the transaction

What a journal entry is

A journal entry records an economic transaction on accounting accounts, respecting double-entry: debited amount = credited amount. Every document (invoice, receipt, bank statement, consumption slip) generates one or more journal entries.

Structure of an entry

  • Date of the transaction
  • Supporting document (invoice no. X)
  • Debit account and credit account
  • Amount (equal on debit and credit)
  • Description of the transaction

Typical entries

  • Goods sale: 411 = 707 + 4427
  • Customer collection: 5121 = 411
  • Goods purchase: 371 + 4426 = 401
  • Supplier payment: 401 = 5121

Why automation is critical

In a company with hundreds of daily transactions (POS, online, marketplace, EDI with retailers), manually entering journal entries is the accountant's biggest time sink and the main error source.

How CRMconnect helps

CRMconnect automatically turns each valid operational transaction into the correct journal entry and posts it into the accounting tool (Saga, SmartBill, Oblio, WinMentor). The accountant validates, no longer types.

Real-world example

An online store with 400 orders/day manually created ~400 journal entries. With CRMconnect, each paid order auto-produces 411=707+4427 and 5121=411, imported into Saga in real time. Accountant time drops from 5 hours/day to 30 minutes of validation.

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Frequently asked

Difference between a journal entry and an invoice?+

The invoice is the commercial/fiscal document. The journal entry is the recording of that invoice on accounts (debit/credit). One invoice generates one or more journal entries.

Who creates journal entries?+

Traditionally the accountant enters them manually from documents. With a system like CRMconnect, entries are auto-generated from operational transactions and the accountant only validates.

Can one entry use multiple accounts?+

Yes. A compound entry can have several debit and/or credit accounts, as long as total debit = total credit.

Where CRMconnect fits

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Mandatory Romanian accounting register listing every economic transaction chronologically - the foundation of double-entry bookkeeping.

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Structured list of all accounting accounts a company uses, organised by classes and groups per Romanian OMFP regulations.

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Trial balance (Romania)

Monthly accounting summary that confirms debits equal credits and feeds every Romanian tax filing (D300, D394, D112, SAF-T).

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Sales journal (Romania)

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