INVOIC
Quick answer
The EDIFACT commercial invoice message - exchanged directly between supplier and customer (different from the fiscal e-Invoice).
Key takeaways
- INVOIC = B2B, direct supplier↔retailer exchange, EDIFACT/EANCOM standard, validation via VAN
- e-Invoice (Romanian SPV, Italian FatturaPA, etc.) = mandatory state portal, XML UBL 2.1, fiscal validation
Definition
INVOIC is the EDIFACT message used to electronically transmit the commercial invoice between supplier and customer. Contains: header (issuer, beneficiary, number, date, due date), lines (GTIN, quantity, price, VAT), totals, payment.
INVOIC vs e-Invoice (state portals)
- INVOIC = B2B, direct supplier↔retailer exchange, EDIFACT/EANCOM standard, validation via VAN
- e-Invoice (Romanian SPV, Italian FatturaPA, etc.) = mandatory state portal, XML UBL 2.1, fiscal validation
Professional companies run both in parallel: INVOIC for automatic retailer reconciliation, e-Invoice for the fiscal obligation. CRMconnect generates both from a single source.
Typical content
- BGM: document type, invoice number, function (original/credit/cancel)
- DTM: issue date, due date, delivery date
- NAD+SU / NAD+BY / NAD+IV / NAD+DP: parties (supplier, buyer, invoicee, delivery)
- LIN + QTY + PRI + TAX: lines with quantity, price, VAT
- MOA: totals (subtotal, VAT, grand total)
- RFF: references to ORDERS and DESADV
Why DESADV correlation matters
Modern retailers auto-reconcile 3-way: ORDERS (what we ordered) ↔ DESADV (what you shipped) ↔ INVOIC (what you invoice). Any discrepancy blocks payment. INVOIC without DESADV reference = rejected invoice.
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Frequently asked
Do I still need a PDF if I run INVOIC?+
For the B2B relationship, no - EDIFACT INVOIC is a fully accepted document. For internal archive and auditors, many companies still keep a PDF generated from the INVOIC.
How do I handle credit notes?+
Emit a new INVOIC with function code 384 (credit note) referencing the original invoice via RFF.
Where CRMconnect fits
Related terms
EDI (Electronic Data Interchange)
Structured exchange of commercial documents between B2B partners, without emails or manual data entry.
LogisticsASN / DESADV (Advance Shipping Notice)
EDI shipping notice sent before goods physically arrive at the retailer - describes pallet, batch, quantity.
OperationsOrder-to-Cash (O2C)
The end-to-end cycle from order receipt to invoice payment. A key cash-flow health indicator.
FinanceDSO (Days Sales Outstanding)
Average number of days from invoice issue to cash collection. Key cash-flow indicator.