Supplier B2B Portal (VRM)
The Supplier B2B Portal is the CRMconnect solution that provides vendors with a dedicated collaboration environment for product listing, order management, and automated invoicing, powered by native EDIconnect workflows and SupplySync data alignment.
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Supplier B2B Portal (VRM) in your team's daily work
A dedicated space for suppliers to manage products, orders, invoices, and EDI - fully integrated with SupplySync data synchronization.
Key Benefits
Who it is for: Retail and distribution companies with extensive supplier networks looking to eliminate manual email and Excel exchanges for product data, purchasing, and billing.
- Suppliers self-manage their product catalogues, pricing, and real-time stock availability.
- Requests for Quotation (RFQ) are managed directly within the portal for competitive and transparent sourcing.
- Invoices and dispatch advice notes flow electronically, eliminating manual paper processing.
- Continuous master data synchronization (SupplySync) ensures zero discrepancies in pricing or product codes.
- Centralised supplier communication, fully visible to the entire procurement team.
How it Works
- 1The supplier receives portal access to upload and update their digital product catalogue.
- 2RFQs are dispatched directly from the portal; suppliers respond with digital offers.
- 3Confirmed orders automatically generate shipping notices and invoices, synced via native EDI (EDIconnect).
- 4SupplySync keeps commercial data (price, stock, packaging units) automatically aligned between your company and the vendor.
What you get beyond an isolated module
The module is not a separate app connected through files. It runs on the same platform, with the same master data, the same access rights and the same audit trail as every other CRMconnect module.
Native module, not a connector
Every module, solution and feature in CRMconnect is native. No third-party licences and no integrator needed to move data between systems.
One master data set
Partners, products, prices and the org structure are shared across modules. A change made in one department is instantly visible in the others.
Coexists with your ERP
CRMconnect does not replace the ERP: it sits on top as an operations layer and syncs documents both ways. The accounting ledger stays where it is today.
Fiscal documents and e-invoicing
Invoicing, e-Factura and e-Transport are native, and bank reconciliation maps entries to the chart of accounts before the export to your ERP.
Roles, rights and audit
Every action has an author and a timestamp. Rights are granted per role and per department, and the audit log can be filtered and exported for internal controls.
Mobile and Arvis AI
The same data is available in the field on mobile, and Arvis AI answers questions and builds dashboards straight from a prompt.
How the module reaches production, step by step
You don't start with a six-month project. You start with a free account on your own data, then roll out department by department. Implementation is priced by team size, number of departments, imported data volume and workflow complexity.
- 1Free account and structure setup: users, roles, access rights.
- 2Data import: partners, products, prices and history, from Excel or straight from the ERP.
- 3Workflow configuration: stages, approvals, notifications and owners per step.
- 4Connection to your existing ERP so documents flow both ways.
- 5Role-based training and a pilot with a small team, in parallel with the current process.
- 6Go-live for the whole department, with reports and alerts active from day one.
Frequently asked questions
What is EDIconnect and how does it relate to this portal?
It is the native EDI infrastructure within CRMconnect that automates the exchange of purchase orders, shipping notices, and invoices with suppliers connected to the portal.
Can suppliers respond to RFQs directly through the portal?
Yes, the entire RFQ lifecycle is managed within the portal, from initial request to bid comparison and final award.
Does SupplySync replace manual Excel file exchanges with vendors?
Exactly; it automatically synchronises products, prices, and stock levels, removing the need for manual updates and file attachments.
Questions about the platform and implementation
- Do I have to drop my current ERP to use the module?
- No. CRMconnect runs as an operations layer on top of your ERP: it exchanges documents through integration while accounting stays in the ERP. It can also run standalone if you don't have an ERP yet.
- Are the modules native or integrated third-party apps?
- Every CRMconnect module and feature is native, built inside the same platform. No separate licences, no middlemen, no file-based syncing between vendors.
- How long until the module is live?
- The free account starts immediately, and a department is usually live within a few weeks, depending on imported data volume and workflow complexity.
- How is the implementation cost calculated?
- By team size, number of activated departments, imported data volume and the complexity of the workflows and integrations required. The monthly subscription is separate from the one-off implementation fee.
- Where is the data hosted and who can access it?
- Each customer runs on single-tenant pods in AWS or Azure with auto-scaling. Access is controlled per role and department, and every action stays in the audit log.